Difference between revisions of "Full inbox Outlook"

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[[no:Full innboks]]
 
[[no:Full innboks]]
  
Outlook-users ([[Outlook]]) have an inbox with max capasity of 3 GB per user. If you get a full inbox, you will have to either delete old mails or create an archive.
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Outlook-users ([[Outlook]]) have an inbox with max capasity of 3 GB per user. If you get a full inbox, you will have to either delete old mails or create an archive. NOTE: If you don't have an Exchange-account, you will need to expand your Unix-directory (W:). Your Sebra approver can do this for you.
 
 
  
 
=== Finding the size of the inbox ===
 
=== Finding the size of the inbox ===
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[[File:delete.png|200px]]
 
[[File:delete.png|200px]]
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TIP: If you want to send a large file or have an attachment your want to send to many recipients, then you should upload the file to http://vedlegg.uib.no. You will get an email with a link to the attachment that you can send out.
  
  
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===== Open archive file / Data Files =====
 
===== Open archive file / Data Files =====
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To open an archive file or data file, go to File -> Info -> Account Settings and choose Account Settings...
  
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[[File:openarchive0.png|400px]]
  
1) Fil - Informasjon <br/><br/>[[Fil:Outlook2010N-Fil-Info.png]] <br/><br/>
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Choose the tab for Data Files and Click Add...
 
 
2) Velg Kontoinnstillinger - Kontoinnstillinger<br/><br/>[[Fil:Outlook2010N-Kontoinnstillinger.png]] <br/><br/>
 
3) Velg Datafiler <br/><br/>
 
[[Fil:Outlook2010N-Datafiler.png ]]<br/><br/>
 
 
 
 
 
==Thunderbird/Unix==
 
 
 
Har man e-posten på Unix-systemet,  ligger begrensningen på  hvor mye plass man har på hjemmeområdet totalt. Uansett bør man
 
ikke ha for mye data i e-postsystemet, da det fører til at systemet går treigere både for seg selv og andre.
 
 
 
 
 
==Generelle tips==
 
 
 
*Har man mulighet til det, bør  man (om nødvendig) lagre spesielt store vedlegg et annet sted, og så slette vedlegget eller
 
meldingen fra e-postsystemet.
 
 
 
*Vedlegg som er store og/eller skal sendes til mange mottakere kan enkelt lastes opp til en tjenermaskin for nedlasting via
 
vev. Gå til http://vedlegg.uib.no
 
 
 
*Generelt kan man i de fleste e-postprogrammer (inkl. Outlook og Mozilla) klikke på kolonneoverskrifter  for å sortere på
 
størrelse eller meldinger med/uten vedlegg, og slik få fjernet det som tar mest plass.
 
 
 
*Flytt e-post til andre e-postmapper, og unngå for stor innboks. Man kan sortere på f.eks. dato, tema eller avsender. Men dette
 
reduserer selvsagt ikke den totale plassen man benytter til e-post. Sletting av e-post man ikke trenger å ta vare på, kommer i
 
tillegg.  
 
 
 
*Husk å fjerne e-posten fra mappen med slettet e-post. Ellers ligger e-posten fortsatt på serveren.  
 
  
*Hvis du ikke har Exchange-konto, må du utvide diskplassen på Unix-området ditt (W:). Det kan din Sebra-godkjenner gjøre for deg
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[[File:openarchive.png|400px]]
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Find your archive file and open it. You will find your archive in the navigation pane on the left side in Outlook.
  
 
[[Category:User guides]]
 
[[Category:User guides]]

Revision as of 10:14, 24 June 2014


Outlook-users (Outlook) have an inbox with max capasity of 3 GB per user. If you get a full inbox, you will have to either delete old mails or create an archive. NOTE: If you don't have an Exchange-account, you will need to expand your Unix-directory (W:). Your Sebra approver can do this for you.

Finding the size of the inbox

Unsure about the size of your inbox? In Outlook, go to File -> Info and find the size below the box for Mailbox Cleanup.

Size0.PNG Size.PNG


Empty folder for Deleted Items

You could save space by emptying the deleted items folder. Find the folder and right-click it. Choose Empty Folder. You can do this both in the archive and for the mails on the server.

Empty.png


Remove attachment

You can save an attachment in your directory and then delete the attachment from the email to save space in your inbox. To delete the attachment, right-click it and choose Remove Attachment

Delete.png

TIP: If you want to send a large file or have an attachment your want to send to many recipients, then you should upload the file to http://vedlegg.uib.no. You will get an email with a link to the attachment that you can send out.


Archive

You can setup Outlook to automatically archive emails that are older than a certain date. Go to File -> Info and click Cleanup Tools. Choose Archive... from the list.

Archive0.png

Choose what folders you want Outlook to archive, and what emails it should archive. After that you choose a destination for your file, please choose your W:-directory (Unix directory). Do NOT choose C:\ or D:\. Click OK.

Archive1.png


Open archive file / Data Files

To open an archive file or data file, go to File -> Info -> Account Settings and choose Account Settings...

Openarchive0.png

Choose the tab for Data Files and Click Add...

Openarchive.png Find your archive file and open it. You will find your archive in the navigation pane on the left side in Outlook.