How can I use Teams?

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Cooperation for leaders

  • Teams meetings makes it possible for everyone to participate - even if they aren't physically present
  • Built-in wiki is automatically created for keeping minutes
    • You can also write the minutes directly in the teams meeting
  • Follow up on previous issues from other meeting
  • Delegate responsibilities and see progress by using Planner in Teams
  • Add new issues to the meeting agenda
  • Share documents and drafts in the file storage
  • Integrated shared calendar

Cooperate in the section

  • Have a team for the whole section
  • Create tasks and set a due date using Planner in Teams
  • Share documents relevant to the people in your section
  • Keep the minutes

Employment committee

  • Use Teams to manage the employment process
  • One channel per applicant
  • Manage the application/CV/refrences as tabs in the applicants channel
  • Simple to sort out unwanted candidates and to focus on the favorites for the position
  • Can also be used during interviews, easy access to relevant documents without printing them
  • Keep notes from the interviews, write down questions or comments on the go
  • Traceable employment process
    • The team can be archived with write protection, and be deleted when required to fulfill privacy conserns
    • Teams that have not been used the last 12 months will be deleted automatically by the IT department

Follow up the apprentices in the department

  • Create a team with all the departments apprentices as members
    • Channels can be sorted by eg. curriculum
    • It makes it easy for the apprentice to get in contact with the instructors
    • Yearly plans can be integrated in Planner, and (in the long run) in the Exchange Online calendar
    • Previous apprentices' final examination available in the file storage
    • Easy to give access and share files compared to the traditional file storage
  • Separate team for instructors, administrators/leaders
    • Can be used the same way as a employment committee; Follow the apprentice from application to the final examination
    • One channel per apprentice, instuctors can discuss the progress, challenges and logs (stored in the file storage)
    • The channels can be labeled by the year an apprentice in accepted;
      • 2017 Apprentice A
      • 2018 Apprentice B
      • 2018 Applicant C
      • 2019 Applicant D
    • This can be of great use if the apprentice changes the instructor, makes it easy to pick up where the old instructor left off

Cooperate in a department/institute

  • Dynamically create team based on the users department
  • Channels can be created based on the division of sections/groups
  • The main channel (general) should be reserved for important information for everyone in the department/institute
  • Informal channels for small talk can exist side by side with the "professional" channels
  • The SharePoint-site behind the Teams can replace the common storage (P:)
    • Files are then automatically available for everyone at the department/institute, from any device or network
    • The security is the Office365 log on, so you no longer need VPN when working from home

Ad hoc groups in chat

  • The chat function in teams is more than just 1-1 messages
  • You can easily invite one or more participants to the chat, and give the chat a name to recognice it by
  • You can chat and share files, the one that invites to the chat can limit what the participants should see of any previous conversation
  • You don't have to create a new team - sometimes you just need to discuss things with a group of people
  • You can easily jump between chat, voice or video.