Difference between revisions of "Digital meetings with Zoom"

 
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== Call to Zoom meeting ==
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{{outdated|outdated="This information may exist in a more complete or updated version in [https://hjelp.uib.no/tas/public/ssp/content/detail/knowledgeitem?unid=025ca4c4bfb240b5b99006a3d23d1312 UiBhjelp]."}}
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This information may exist in a more complete or updated version in [https://hjelp.uib.no/tas/public/ssp/content/detail/knowledgeitem?unid=025ca4c4bfb240b5b99006a3d23d1312 UiBhjelp].
  
* '''All participants should have the Zoom program installed.''' See the guides [https://mitt.uib.no/courses/25566/pages/I I%20skal%20use%20Zoom%20for%20f%C3%B8rste % 20gang? Titleize = 0 I'm going to use Zoom for the first time] and [https://mitt.uib.no/courses/25566/pages/j-will-logge-pa-zoom-out-my-uib I want to log on Zoom outside My UiB]. If there are problems with installation, viewers can participate through a regular browser, but this provides poorer functionality than the Zoom program.
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''''Familiarize yourself with our recommendations for [[Secure behaviour in digital meetings]]!'''
* Call to a Zoom meeting from the Zoom application or from Outlook Calendar. (If there is instruction in a teaching topic, please [https://mitt.uib.no/courses/25566/pages/j-vil-sette-opp-et-videoeminar-i-mittuib call a video seminar in My UoB].)
 
* Send invitation via Outlook. <br>
 
[[File: MuntligZoom2.png | 400px]]
 
  
* If you want to invite a larger group into the meeting, you do not need to invite each one. You can send them the sharing link found in the meeting invitation, either from Zoom or from Outlook. ("Join URL" in the image above.) <br>
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==Schedule Zoom meeting ==
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* '''All participants should have the Zoom program installed.''' See the guide [[First time users of Zoom]]. If there are problems with installation, viewers can participate through a regular browser, but this provides less functionality than the Zoom program.
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* If the meeting is for teaching, you should [https://mitt.uib.no/courses/26206/pages/i-want-to-set-up-a-zoom-video-seminar-in-mitt-uib schedule a video seminar in Mitt UiB].
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* Other meetings may be schenduled in Outlook (if you have installed the [[Zoom Outlook Plugin]]) or from the Zoom program. Here we show the procedure when scheduling in Outlook:<br>Schedule a new meeting:<br>[[file:zoom-outlook-1-crop.png|200px]]<br><br>Select Zoom meeting:<br>[[file:zoom-outlook-2-crop.png|250px]]<br><br>The link to the meeting is automatically included. Choose time and participants as for a normal meeting:<br>[[file:zoom-outlook-3-crop.png|350px]]<br><br>You may adjust the meeting settings, i.e. for [[Secure behaviour in digital meetings|security]]. If you select "Do not show this again" at the bottom, these settings will be kept for your future meetings.<br>[[file:zoom-outlook-4-crop.png|250px]]<br><br>
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* Send the invitation as usual. <br>
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* If you want to invite a larger group to the meeting, you don't have to include the whole list in your invitation. You can send them the sharing link found in the meeting invitation, either from Zoom or from Outlook. ("Join URL" in the image above.)
  
 
== Zoom Meeting Settings ==
 
== Zoom Meeting Settings ==
You should turn off the "Require meeting password" setting. <br>
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"Meeting password" is required for all meetings at UiB to increase security. <br>
Otherwise, see the settings highlighted in the image below! <br>
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See also the settings highlighted in the image below! <br>
[[File: Zoom-face settings møte.png | 500px]]
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[[File:Zoom-møteinnstillinger-møte-en.png| 500px]]
  
 
== Conduct the Zoom meeting ==
 
== Conduct the Zoom meeting ==
* Click on the link to the meeting ("Join URL") to enter the meeting. The meeting starts when the administrator enters the meeting (or first participant if you have selected "Enable join before host" in the meeting settings).
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* Click the link to the meeting ("Join URL") to enter the meeting. The meeting starts when the administrator enters the meeting (or first participant if you have selected "Enable join before host" in the meeting settings).
* The administrator of the meeting must "let in" participants entering the meeting waiting room: <br>
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* The meeting administrator must "let in" participants entering the meeting waiting room: <br>
 
[[File: MuntligZoom4.png | 200px]]
 
[[File: MuntligZoom4.png | 200px]]
* The audience should be informed at start-up of some driving rules, especially that they mute (mute) their microphones to avoid noise on the line, and that questions ex auditorio (where applicable) can be asked in the meeting's chat.
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* The audience should be informed at start-up of some basic rules, especially that they mute their microphones to avoid noise.
* During the meeting, the meeting leader (administrator who has called in for the meeting) should follow Zoom.
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* During the meeting, the meeting chair (administrator who has called in for the meeting) should keep an eye on the Zoom controls, to see if anyone raises their had, types a comment etc..
* The administrator of the meeting can give others access to share their screen if desired (eg for a presentation).
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* The meeting chair and administrators can allow others to share their screen if desired (e.g. for a presentation).
* It will be useful to have the chat window up so you can see if questions come in, etc.
 
  
== Streaming and recording of Teams meetings ==
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== Streaming and recording Teams meetings ==
  
=== === Streaming
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===Streaming===  
 
* Zoom has built-in functionality to stream meetings directly on Facbook or Youtube.
 
* Zoom has built-in functionality to stream meetings directly on Facbook or Youtube.
* You must have access to a channel on these live streaming platforms. It is important that this is verified and that the flow is tested before the meeting!
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* You must have access to a channel enabld for live streaming on these platforms. It is important that this you confirm and test this before the meeting!
 
* Select "Live on Facebook" or "Live on Youtube" from the menu:
 
* Select "Live on Facebook" or "Live on Youtube" from the menu:
 
[[file: Streaming from Zoom.png | 400px]]
 
[[file: Streaming from Zoom.png | 400px]]
* See other tutorial at [https://support.zoom.us/hc/en-us/articles/115000350406-Streaming-a-Meeting-or-Webinar-on-Facebook-Live#h_2e54bc75-555c-4fd1-9781- 95f28a646ded Streaming a Meeting or Webinar on Facebook Live] and [https://support.zoom.us/hc/en-us/articles/360028478292-Streaming-a-Meeting-or-Webinar-on-YouTube-Live#h_5b4dcbbe- 8930-4a8f-8e29-d1bf054022cb Streaming a Meeting or Webinar on YouTube Live].
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* Please see the tutorials [https://support.zoom.us/hc/en-us/articles/115000350406-Streaming-a-Meeting-or-Webinar-on-Facebook-Live#h_2e54bc75-555c-4fd1-9781-95f28a646ded Streaming a Meeting or Webinar on Facebook Live] and [https://support.zoom.us/hc/en-us/articles/360028478292-Streaming-a-Meeting-or-Webinar-on-YouTube-Live#h_5b4dcbbe-8930-4a8f-8e29-d1bf054022cb Streaming a Meeting or Webinar on YouTube Live].
  
 
=== Recording ===
 
=== Recording ===
 
* Zoom meetings can be recorded by checking "Automatically record meeting on the local computer" in the meeting settings (see image above).
 
* Zoom meetings can be recorded by checking "Automatically record meeting on the local computer" in the meeting settings (see image above).
* See also the tutorial [https://mitt.uib.no/courses/25566/pages/jeg-vil-ta-opp-videoeminar-mitt I want to record my video seminar] for further description and guidance.
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* See also the tutorial [https://mitt.uib.no/courses/26206/pages/how-do-i-record-my-video-seminar How do I record my video seminar] for further information.
 
* Remember to inform participants that the meeting is being recorded. If the recording is to be published in any way, the participants must consent to this.
 
* Remember to inform participants that the meeting is being recorded. If the recording is to be published in any way, the participants must consent to this.
  
 
== Recommendations for equipment etc. at digital meetings ==
 
== Recommendations for equipment etc. at digital meetings ==
* We recommend using headset with microphone (possibly good conference speaker with microphone). Built-in speaker and microphone should only be used in an emergency. <br> A detached USB camera can provide better picture angle and cut-out than a built-in camera. If using a built-in camera, try positioning the camera for the best possible angle, cut and lighting. <br> When acquiring a headset and camera, see [[Headset and Camera Purchasing Guide]].
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* We recommend using headset with microphone (alternatively a good conference speaker with microphone). Built-in speaker and microphone should only be used in an emergency. <br>A detached USB camera can provide better picture angle and size than a built-in camera. If using a built-in camera, try positioning the camera for the best possible view and lighting.
* Participants should think about their location in relation to light and noise sources.
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* Participants should consider their placement with respect to light and noise sources.
* If you have no experience with digital meetings, you may want to try out the layout and communication between participants in advance, using the same equipment and location to use in the actual meeting.
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* If you have no experience with digital meetings, you may want to try out the set-up and communication between participants in advance, using the same equipment and location that will be used in the actual meeting.
* [[BRITA | IT department can help]] with assistance, loan equipment and the like.
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* [[BRITA | The IT division can avdise you about]] assistance, loan equipment etc.
  
 
== More information ==
 
== More information ==
* [https://mitt.uib.no/courses/25566/pages/zoom- real-time teaching-pa-nett online The real-time online tutorials also contain a lot of general information about using Zoom]
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* Familiarize yourself with our recommendations for [[Secure behaviour in digital meetings]]!
[[en: Digital meetings with Zoom]]
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* [https://hjelp.uib.no/tas/public/ssp/content/detail/knowledgeitem?unid=84a3e43cd3084ccca14199ea7f6f3348 How can I change my name in a Zoom meeting?]
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* [https://mitt.uib.no/courses/26206/pages/zoom-online-teaching-in-realtime The tutorials for Digital teaching also contain a lot of general information about using Zoom]
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[[no:Digitale møter med Zoom]]

Latest revision as of 10:23, 13 January 2021

Outdated content. This article is marked because its content is no longer valid. Either the content needs to be improved, or the page should be deleted.
This information may exist in a more complete or updated version in UiBhjelp.

'Familiarize yourself with our recommendations for Secure behaviour in digital meetings!

Schedule Zoom meeting

  • All participants should have the Zoom program installed. See the guide First time users of Zoom. If there are problems with installation, viewers can participate through a regular browser, but this provides less functionality than the Zoom program.
  • If the meeting is for teaching, you should schedule a video seminar in Mitt UiB.
  • Other meetings may be schenduled in Outlook (if you have installed the Zoom Outlook Plugin) or from the Zoom program. Here we show the procedure when scheduling in Outlook:
    Schedule a new meeting:
    Zoom-outlook-1-crop.png

    Select Zoom meeting:
    Zoom-outlook-2-crop.png

    The link to the meeting is automatically included. Choose time and participants as for a normal meeting:
    Zoom-outlook-3-crop.png

    You may adjust the meeting settings, i.e. for security. If you select "Do not show this again" at the bottom, these settings will be kept for your future meetings.
    Zoom-outlook-4-crop.png

  • Send the invitation as usual.
  • If you want to invite a larger group to the meeting, you don't have to include the whole list in your invitation. You can send them the sharing link found in the meeting invitation, either from Zoom or from Outlook. ("Join URL" in the image above.)

Zoom Meeting Settings

"Meeting password" is required for all meetings at UiB to increase security.
See also the settings highlighted in the image below!
Zoom-møteinnstillinger-møte-en.png

Conduct the Zoom meeting

  • Click the link to the meeting ("Join URL") to enter the meeting. The meeting starts when the administrator enters the meeting (or first participant if you have selected "Enable join before host" in the meeting settings).
  • The meeting administrator must "let in" participants entering the meeting waiting room:

MuntligZoom4.png

  • The audience should be informed at start-up of some basic rules, especially that they mute their microphones to avoid noise.
  • During the meeting, the meeting chair (administrator who has called in for the meeting) should keep an eye on the Zoom controls, to see if anyone raises their had, types a comment etc..
  • The meeting chair and administrators can allow others to share their screen if desired (e.g. for a presentation).

Streaming and recording Teams meetings

Streaming

  • Zoom has built-in functionality to stream meetings directly on Facbook or Youtube.
  • You must have access to a channel enabld for live streaming on these platforms. It is important that this you confirm and test this before the meeting!
  • Select "Live on Facebook" or "Live on Youtube" from the menu:

Streaming from Zoom.png

Recording

  • Zoom meetings can be recorded by checking "Automatically record meeting on the local computer" in the meeting settings (see image above).
  • See also the tutorial How do I record my video seminar for further information.
  • Remember to inform participants that the meeting is being recorded. If the recording is to be published in any way, the participants must consent to this.

Recommendations for equipment etc. at digital meetings

  • We recommend using headset with microphone (alternatively a good conference speaker with microphone). Built-in speaker and microphone should only be used in an emergency.
    A detached USB camera can provide better picture angle and size than a built-in camera. If using a built-in camera, try positioning the camera for the best possible view and lighting.
  • Participants should consider their placement with respect to light and noise sources.
  • If you have no experience with digital meetings, you may want to try out the set-up and communication between participants in advance, using the same equipment and location that will be used in the actual meeting.
  • The IT division can avdise you about assistance, loan equipment etc.

More information