Difference between revisions of "Exchange Online Archive"

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The IT-department is introducing a new archiving function in Outlook/Exchange for E-mail.  
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Outlook/Exchange automatically archives any e-mail and calendar entry that are more than a year old. These will always be available in the Outlook program when you are connected to the internet, as well as in [http://kalender.uib.no kalender.uib.no] and via [https://desktop.uib.no Desktop.uib.no].  
  
Up until now, the email archiving function has only been available manually through .pst-files that have been generated by Outlook. This file only exist locally on the machine. With the new solution, there will not be a need for .pst-files.
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Some mail programs are not able to use the online archive, examples of this may be: Smart phones, Ipads and in-built mail clients for Mac ("Mail" app). If you wish to access the archive from your Mac, you should use Outlook from Office 2016, [http://kalender.uib.no kalender.uib.no] or [https://Desktop.uib.no Desktop.uib.no].  
  
The new solution will automatically archive any E-mail and calendar entry that are older than 2 years. They will always be available in the Outlook-client when you are connected to the internet, and via Desktop.uib.no or http://kalender.uib.no.  
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[[File:online-archive.jpg|500px]] [[File:Mac-online-archive.jpg|400px]]
  
Some mail programs will not give access to the online archive, examples of this may be: Smart phones, Ipads and in-built mail clients for Mac (Mail.app). If you wish to access the archive with a Mac, you can reach it through Outlook from Office 2016, Desktop.uib.no or http://kalender.uib.no.
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(Please note that Office 2016 on Mac requires OSX 10.10 or OSX 10.11.)
 
 
[[File:online-archive.jpg|500px]] [[File:Mac-online-archive.jpg|400px]]
 
  
We wish to bring attention to the fact that Office 2016 require OSX 10.10 or OSX 10.11.  
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You will find the archive in your mailbox/folder list. It will look as a copy of your mailbox. This means that it is set up with the same folder structure.  
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When you search for an e-mail, the search will include the archive. It is only when you browse a folder you will notice that you can't see e-mails older than 1 years in the same folder.
  
You will find the archive under your mailbox, and will appear as a copy of your mailbox. This means that it is set up with the same folder structure.
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See also [[Full inbox Outlook]].
When you search for an E-mail, it will also search for it in the archive. It is first when you enter a specific folder, that you will not find E-mails older than 2 years.
 
  
 
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Latest revision as of 08:00, 6 August 2020

4e3512eb8552fa67ae1c64d3f365cbcb71b84106e97accd3588879b737684fb5.jpg

Outlook/Exchange automatically archives any e-mail and calendar entry that are more than a year old. These will always be available in the Outlook program when you are connected to the internet, as well as in kalender.uib.no and via Desktop.uib.no.

Some mail programs are not able to use the online archive, examples of this may be: Smart phones, Ipads and in-built mail clients for Mac ("Mail" app). If you wish to access the archive from your Mac, you should use Outlook from Office 2016, kalender.uib.no or Desktop.uib.no.

Online-archive.jpg Mac-online-archive.jpg

(Please note that Office 2016 on Mac requires OSX 10.10 or OSX 10.11.)

You will find the archive in your mailbox/folder list. It will look as a copy of your mailbox. This means that it is set up with the same folder structure. When you search for an e-mail, the search will include the archive. It is only when you browse a folder you will notice that you can't see e-mails older than 1 years in the same folder.

See also Full inbox Outlook.